Website Privacy Policy
This privacy notice tells you about the information we collect from you when you use our website https://www.kefim.org/ . In collecting this information, we are acting as a data controller and, by law, we are required to provide you with information about us, about why and how we use your data, and about the rights you have over your data.
Who are we?
We are Center for Liberal Studies – Markos Dragoumis (KEFiM). Our address is 64 Panepistimiou Ave, GR-10564 Athens, Greece. You can contact us by post at the above address, by email at dpo@kefim.org or by telephone on +30 2105238373.
We are not required to have a data protection officer, so any enquiries about our use of your personal data should be addressed to the contact details above.
How we use your information
When you use our website
When you use our website to browse our products and services and view the information we make available, a number of cookies are used by us and by third parties to allow the website to function, to collect useful information about visitors and to help to make your user experience better.
Some of the cookies we use are strictly necessary for our website to function, and we don’t ask for your consent to place these on your computer. These cookies are shown below.
| Cookie Name | Purpose | Further Information |
However, for those cookies that are useful but not strictly necessary we will always ask for your consent before placing them. These are:
| Cookie Name | Purpose | Further Information |
As well as the cookies we use, various third parties also place them on your computer, again with your consent. These are shown below.
| Cookie Name | Purpose | Further Information |
When you submit an enquiry via our website
When you submit an enquiry via our website, we ask you for your name, surname, contact telephone number, address (country), and email address.
We use this information to respond to your query, including providing you with any requested information about our services. We may also email you several times after your enquiry in order to follow up on your interest and ensure that we have answered your it to your satisfaction. We will do this based on our legitimate interest in providing accurate information prior to a sale.
Your enquiry is stored and processed as an email which is hosted by Microsoft within the European Economic Area (EEA). It is also logged on a CRM system on a cloud server based in Greece, a country which the EU says has adequate data protection laws in place to protect your data.
We do not use the information you provide to make any automated decisions that might affect you.
We keep enquiry emails for two years, after which they are securely archived and kept for seven years, when we delete them. CRM records are kept for seven years after the last contact with you.
When you purchase a service from our website
When you purchase services from us online, we ask you for all persons becoming a member: name, surname, address, contact telephone number, email address, gender, credit card information. We also record your IP (Internet Protocol) address, which is the address of your computer on the Internet.
We will use your information to verify your credit card details for your purchase, process your order and to send you confirmation on your membership. We will also send you a receipt via email and we may use your telephone number to contact you regarding your purchase.
We require this information in order to process your payment, deliver your services and fulfil our contract with you. We record your IP address in order to show that the correct tax was applied to the sale, which we are required to do by law.
Your information is stored on our website and on our cloud server, both of which are based within the European Union. Your credit card details are passed to a third-party payment processor which is based in Greece. We do not retain your credit card information.
We do not use the information you provide to make any automated decisions that might affect you.
We keep your order information for the period determined by the Greek tax laws.
When you sign up to receive our newsletter
When you sign up to receive our newsletter, we ask for your name and your email address.
We will ask for your consent to use your name and email address to email you our newsletter which contains information about our products and other information which we feel might be of interest to you.
You can withdraw your consent at any time, and we will stop sending you the newsletter.
Your name and email address are shared with a third-party mailing system which is based in the USA. This company has contractually committed to providing appropriate safeguards for your personal data which means it will be protected in line with the legal requirements of the European Union.
We do not use the information you provide to make any automated decisions that might affect you.
We keep your personal data for as long as we produce and distribute our newsletter. If you withdraw your consent, we will mark your details so that they are not used and delete them after two years.
When you submit a review about us
When you submit a review about us, we record your name, your email address, and your IP (Internet Protocol) address, which is the address of your computer on the Internet.
We use this information to provide verified independent views about our services to potential customers (members and/or friends). Your name and the content of your review (but not your email address or IP address) may be publicly displayed on our website. We will do this based on our legitimate interest in marketing our products and services.
Your details are shared with a third-party reviews system which is based within the European Economic Area (EEA).
We do not use the information you provide to make any automated decisions that might affect you.
Your personal data is stored for as long as we are marketing the product or services that the review refers to, after which it is deleted. You may ask us to remove your review at any time.
When you take part in our feedback survey
When you take part in our feedback survey, we record your name, your email address, your organization name, your job role and your answers to questions we ask about your opinion of, and use of, our services.
We use this information to develop and improve our services and our customer (member) relationships. Your job role, organisation, and some or all of your comments may be publicly displayed on our website as a testimonial. We will do this based on our legitimate interest in marketing our services.
Your details are shared with a third-party surveys system which is based within the European Economic Area (EEA).
We do not use the information you provide to make any automated decisions that might affect you.
Your personal data is stored for two years, or for as long as we are marketing the services that the review refers to, whichever is shorter. You may ask us to remove a testimonial that is based on your feedback from our website at any time.
Your rights as a data subject
By law, you can ask us what information we hold about you, and you can ask us to correct it if it is inaccurate. If we have asked for your consent to process your personal data, you may withdraw that consent at any time.
If we are processing your personal data for reasons of consent or to fulfil a contract, you can ask us to give you a copy of the information in a machine-readable format so that you can transfer it to another provider.
If we are processing your personal data for reasons of consent or legitimate interest, you can request that your data be erased.
You have the right to ask us to stop using your information for a period if you believe we are not doing so lawfully.
Finally, in some circumstances you can ask us not to reach decisions affecting you using automated processing or profiling.
To submit a request regarding your personal data by email, post or telephone, please use the contact information provided above in the Who Are We section of this policy.
Your right to complain
If you have a complaint about the use of your information, we would prefer you to raise in with us in the first instance to give us the opportunity to put it right, but you can also contact the Hellenic Data Protection Authority via their website at https://www.dpa.gr/portal/page?_pageid=33,43321&_dad=portal&_schema=PORTAL or write to them at:
| Name: | Αρχή Προστασίας Δεδομένων Προσωπικού Χαρακτήρα (ΑΠΔΠΧ) / Hellenic Data Protection Authority |
| Address: | Kifissias Ave. 1, GR-11523 Athens, Greece |
| Telephone: | +30-210 6475600 |
| Fax: | +30-210 6475600 |
| Email: | databreach@dpa.gr |
Updates to this privacy policy
We regularly review and, if appropriate, update this privacy policy from time to time, and as our services and use of personal data evolves. If we want to make use of your personal data in a way that we haven’t previously identified, we will contact you to provide information about this and, if necessary, to ask for your consent.
We will update the version number and date of this document each time it is changed.